Position Overview

The Abolitionist Law Center (ALC) is hiring a full-time administrative manager for our Pittsburgh office. 

The ALC Administrative Manager is responsible for the day-to-day oversight and coordination of administrative and operational functions of ALC including office management; bookkeeping and financial compliance; grant/donation documentation and compliance; and database and technology administration.  

This position is supervised by the Operations Director and works closely with the Executive Director to offer guidance on compliance, and with other Director level staff to collect all documentation needed for financial, grant, and legal reporting and compliance. The Administrative Manager will directly supervise part-time independently contracted office assistants. This role also supports Straight Ahead Organization, a 501c(4) organization.

The Administrative Manager is a vital support role for our legal and advocacy programs that advocate on behalf of incarcerated clients and their communities to challenge state violence in all its forms and contribute to building powerful movements for collective liberation.

Responsibilities

• Office Management
  • Organize and oversee all office operations; procurement of supplies; Maintain ALC’s file system; manage and develop office systems and maintain equipment
  • Coordinate some HR functions including hiring, onboarding, payroll, benefits, and personnel record management
  • Manage building maintenance requests for leased spaces; Manage technology and network administration
  • Supervise and support other administrative staff and contractors
• Bookkeeping and Financial Compliance
  • Complete daily, weekly, and monthly finance support activities including: documenting accounts payable and receivables; Credit card reconciliation; Receipt and invoice documentation
  • Assist with program and grant budget development and monitoring
  • Prepare lobbying and campaign finance reports for Straight Ahead Organization

• Grant/Donation Documentation and Compliance
  • Manage quality control processes related to grant record keeping and compliance. Assist with financial grant reporting.
  • Support the Development Director and Executive Director by offering guidance on required records keeping and reporting policies and protocols; 
  • Support Development Director to ensure they have the necessary information for data entry, record maintenance, and quality assurance oversight.

• Databases and Technology Administration
  • Administrator for all company accounts and platforms (including zoom, GSuite, Everyaction, Adobe, myCase, and MSOffice Suite)
  • Organize and maintain the organization’s Google Drive
  • Work with Paralegals and Legal Director to ensure Legal Department’s expenses are appropriately tracked in ALC’s case management system
• Other responsibilities as assigned
• Occasional travel to Philadelphia may be required.

Requirements

• Background and experience in business management, bookkeeping, human resources, and/or nonprofit administration
• Experience in an office management, finance, and/or grant administration role. Familiar with non-profit business processes
• Very strong attention to detail – exceptional planning, organizing, and administrative skills, specifically in establishing and maintaining office procedures and processes and maintaining filing systems and databases
• Problem-solver; willing to independently identify organizational needs, and initiate and lead projects to resolve them
• Strong analytical and critical thinking skills
• Strong oral and written communication skills and interpersonal skills
•  Expertise in GSuite, MSOffice,  and experience with donor databases and case management systems

Compensation

This position will be based in Pittsburgh, PA. This is a full-time position with a starting salary of $55,000 per year. Benefits include employer-sponsored medical, dental and vision insurance options (premium 100% covered by organization), options for traditional 401k and Medical Flexible Spending Account, and 280 hours of paid time off annually.

Application Process
Please send your resume, three professional references, and a detailed cover letter explaining your interest in the position as a single PDF to hiring@alcenter.org and include “Admin Application” in the subject line. We ask that applications be submitted by August 12, 2024 to receive full consideration.

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Abolitionist Law Center is an equal opportunity employer. People of color, women, LGBTQI-GNC people, and formerly incarcerated people are strongly encouraged to apply.

Statistics show that people from structurally marginalized communities are less likely to apply if they feel they do not meet 100% of the requirements. If you have a strong feeling that you are right for this position, no matter who you are, we strongly encourage your application.

ALC accepts applications from October 1st thru January 31st for our summer legal internship positions.

The 10-week summer internship program is for law students interested in abolition and movement lawyering, who successfully complete their first year of law school and want to work with us in defending the human rights of incarcerated people and their communities in Pennsylvania.

Our casework includes solitary confinement litigation, direct representation of those seeking medical transfer under the state “compassionate release” law, post-conviction criminal representation, prison conditions litigation, and class action litigation against Philadelphia and Allegheny County Jails over their treatment of the incarcerated population.

ALC is accepting three Philadelphia-based interns who will be asked to work in ALC’s Philadelphia office at least two days a week, and one intern in Pittsburgh who will also be asked to work in the office at least two days a week. Please indicate your location preference in your cover letter.

Statistics show that people from structurally marginalized communities are less likely to apply if they feel they do not meet 100% of the requirements. If you have a strong feeling in your gut about this position, no matter who you are, we strongly encourage your application.

Apply: Applications should be sent in a single email with one PDF attachment including all materials (listed below) with the subject line “Legal Internship Application” to Rupalee Rashatwar, Staff Attorney, at rupalee@alcenter.org.

Applicants are required to submit the following:

• Cover Letter: No more than two pages double-spaced. Include name and contact information; current law school or legal education; whether you are interested in a Philadelphia-based position or a remote position; your interest in prison abolition; why you want to work with the Abolitionist Law Center; and what experiences, skills, or attributes of yours make you suitable to work with ALC.
• Resume: No longer than one page in length to reflect most recent work history. Previous internships and volunteer and organizing experience may also be included.
• Professional References: Please provide three professional references. These can be prior employers, volunteer coordinators, or other people with whom you have worked. These should be from people who can attest to your ability to handle challenging intellectual work, learn new material, work well in a collaborative setting, and communicate effectively.
• Legal Writing Sample: no longer than five single-spaced pages or 10 double-spaced. This can be an excerpt from a longer writing.

Decisions: Decisions will be made on a rolling basis.

Funding: There is no guaranteed funding available from ALC for these positions; students will be required to finance their internship via grants or fellowships.